An HVAC service agreement is an essential document that outlines the scope of services that an HVAC contractor will provide to a client. This agreement is an important component of an HVAC contractor`s business operations as it establishes the terms of the working relationship between the contractor and the client.

A typical HVAC service agreement outlines the services that will be provided, including routine maintenance, emergency repairs, and other HVAC-related services. It also specifies the duration of the agreement, the payment terms, and any warranties or guarantees provided by the contractor. It is important that the agreement includes specific details, such as the make and model of the HVAC system being serviced, the frequency of maintenance visits, and the fees for additional services.

In order to ensure that your HVAC service agreement is comprehensive and legally binding, it is important to use a sample agreement as a template. A well-crafted HVAC service agreement should be clear, concise, and easy to understand. It is also important to note that an HVAC service agreement is a legal contract and should be reviewed by a lawyer before finalizing.

Here is a sample HVAC service agreement:

[Company Name]


[City, State Zip]

[Phone Number]

[Email Address]

Service Agreement for HVAC Maintenance and Repair Services

This agreement (“Agreement”) is entered into between [Client Name] (“Client”) and [Company Name] (“Contractor”) on [Date] for the provision of HVAC maintenance and repair services.

Scope of Services

The Contractor agrees to provide the following services to the Client:

1. Routine maintenance of the HVAC system, including filter changes, lubrication, and inspection of system components as necessary.

2. Emergency repair services to address any issues that may arise with the HVAC system.

3. Additional services as requested by the Client. The Contractor will provide a written estimate for any additional services requested by the Client.

Term of Agreement

This Agreement will remain in effect for [Number] years, beginning on [Date]. The Agreement will automatically renew for additional [Number]-year terms unless terminated by either party with [Number] days written notice.

Fees and Payment Terms

The Client agrees to pay the Contractor the following fees for services provided:

1. An initial fee of [Amount] upon execution of this Agreement.

2. An ongoing fee of [Amount] payable [Frequency] for routine maintenance services.

3. Emergency repair services will be billed at the Contractor’s standard hourly rate of [Amount] per hour plus materials.

The Client will pay all fees due within [Number] days of receipt of an invoice from the Contractor. Late payments may result in the suspension of services until payment is received.

Warranties and Guarantees

The Contractor warrants that all services provided under this Agreement will be performed in a professional and workmanlike manner and in accordance with applicable industry standards. The Contractor guarantees all work performed for a period of [Number] days from the date of completion.


Either party may terminate this Agreement upon [Number] days’ written notice. If the Client terminates this Agreement prior to the end of the term, the Client may be responsible for payment of any outstanding fees due for services already provided.

Governing Law

This Agreement will be governed by and construed in accordance with the laws of the state of [State], and any legal action arising out of or related to this Agreement will be brought in the courts of [County], [State].

Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous agreements or representations, whether oral or written.


[Client Name]


[Company Name]


In conclusion, an HVAC service agreement is an important document that provides clarity and establishes expectations for both the client and contractor. Using the above sample agreement can help ensure a comprehensive and effective HVAC service agreement that protects both parties.